Farnham Triathlon Club Constitution

	MS word version of the Club Constitution
	PDF version of the Club Constitution (Currently Unavailable)

Title

The name of the club is FARNHAM TRIATHLON CLUB, hereafter referred to as the Club.

Objectives

The objectives of the Club shall be to encourage and promote the sports of Triathlon, Duathlon and Modern Biathlon (Aquathlon) generally, including its sub-disciplines of Swimming, Cycling and Running and to promote membership of the sport's National Governing Body, the British Triathlon Federation.

Membership/Subscriptions

Membership shall be open to person(s) of any age whose interests and activities either as a participant or as an official/helper/coach help to further the objectives of the Club, and will be confined to those who adopt the club's rules/policies and adhere to the rules of the British Triathlon Federation and other bodies to which the Club affiliates.

The Club has three levels of membership “Full” being open to all, a reduced “Country” rate being for those not normally resident locally who wish to train when they are and to maintain contact when they are not, and "Junior" for those in the Tristart, Tristar and Youth categories.

A candidate for membership must apply on the form provided for the purpose and be elected by ballot at the next ensuing committee meeting.

Membership and Subscriptions are annual and due on the 1^st of April each year.

The rate of Subscription shall be determined by the Annual General Meeting of the Club, based on the recommendation of the management committee.

Management

The management of the Club is vested in a management committee comprising Chairperson (whose role is to be the focal point of the Club, liaising with local bodies and the NGB, setting its agreed strategy and ensuring that the agreed development plan is followed so as to ensure the continuing development of the club and the Sport), Secretary (whose role is to minute the committees meetings and to deal with day to day correspondence and communication with the membership), Treasurer (Whose role is to manage the clubs finances in a prudent competent manner) and seven other persons who will be responsible for such matters as Membership, Events, Press, Sports Centre Liaison etc. One of whom will be appointed as The Young Person Coordinator (job description attached). All shall be fully paid up members of the Club and elected annually.

The committee is empowered to fill any vacancy that may arise and to co-opt if necessary.  Any co-opted posts are non-voting positions.

The committee will endeavour to meet monthly with the frequency being no greater than six weekly.

A quorum shall be six voting members.  This also being the number of votes required to carry on voted on motion.

Finance

All club monies will be banked in an account held in the name of the club. The club Treasurer will be responsible for the finances of the club. The financial year of the club will end on 30th September. A verified statement of annual accounts will be presented by the treasurer at the Annual General Meeting. Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two other officers.

Disciplinary Procedure

If it shall appear to the Club management committee that there is evidence that any member is in breach of the constitution or if it appears to the management committee that the continued membership of the Club by any member is detrimental to the Club, the secretary shall write to the member concerned setting out the alleged breach and invite the member in question to comment in writing within 7 days of the letter being sent.

1. The management committee will then consider this response at is next regular meeting, and one of the following will occur:

2. The member(s) comments will be accepted;

3. Resolve to note the offence but take no further action;

4. Warn the member(s) concerned as to his/her future conduct and thereafter take no action;

5. Suspend or disqualify the member(s) for any period whether fixed or indefinite.

In all cases the secretary will write to the member(s) concerned, confirming the management committee’s decision and its reasoning.

Annual General Meeting

A general meeting shall be held during the month of October in every year to receive the committee’s report and financial statement, elect a new management committee (as at each AGM all the management will resign, but may stand for re-election if they so wish) and deal with any other matters as specified on the agenda.

The secretary will give every member 28 days notice of the meeting.  Any business that is desired to be placed on the agenda or nominations for the management committee must be given to the secretary in writing at least 14 days prior to the meeting, any proposals must be nominated and seconded by fully paid up club members.

The secretary must send any proposed constitutional changes and an AGM agenda to all members at least 7 days prior to the meeting.

The constitution will only be changed through agreement by a majority vote at an AGM or EGM

Extraordinary General Meeting

An Extraordinary General Meeting must be called by the secretary within 14 days of the receipt by him/her of a requisition in writing signed by no less than 40% of the club membership, stating the single item of business to be brought before such a meeting. The constitution will only be changed through agreement by a majority vote at an AGM or EGM 

Dissolution

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any remaining assets of the club will become the property of the National Governing Body, British Triathlon Federation or another local club with similar objectives, to be voted on at the AGM or EGM.

TFE 24/10/2007

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